Set time calculation rules
Create work plans according to your company policy and add new counters if needed.
By Gregor and 3 others4 authors26 articles
Work plans and schedules
Create schedules and fixed, shift and cyclic work plans
- Cyclic work planHow to set up a work plan with a repeating sequence of time policies and assign it to employees.
- Work plan for shift workHow to combine shift time policies in a work plan so that All Hours selects the shift automatically based on the arrival time.
- Advanced use of work plansUse a work schedule when different working-time calculation rules apply to your employees: shift work, a different schedule on Saturdays, flexible arrival, or a rotating roster.
- Part-time working hoursCreating shorter part-time schedule for users that work six hours per day
- Time policy and work planHow to create a time policy (schedule) in five steps, add it to a work plan and assign it to employees, with an explanation of all time policy settings.
- Schedules and planningLearn how to set schedule.
System rules
Set up plan, paid time, required time, shift starts and lunch break
- Lunch break durationHow to change the paid lunch break duration for all employees or only for a selected time policy.
- Required timeInstructions for setting the period when employees must be present.
- Paid timeLearn how to set Paid Time rule in the system
- PlanLearn how to set Shift plan rule in the system
- Shift startsLearn how to set Shift Start rule in the system
General settings
Overview of time rules, event display and entry restrictions
- Event and category colorsAll Hours allows you to enable a detailed timesheet view in the advanced settings, where different categories are distinguished by colors.
- Custom event restrictionRestricting event entries and assigning specific users to enter certain events
- Calculation rules overviewHow All Hours turns clockings into hours: system rules, daily counters, counters and time policies.
Counters and balance
Create counters and manage balances, quotas and overtime payouts
- Daily counter for a specific period or dayInstructions on how to create a counter for meals, transportation, afternoon hours, saturday hours, and work on holidays.
- Adding a new counterInstructions for creating a new counter in Global Time Rules.
- Paying out overtime from the running balanceHow to set up the Overtime payout adjustment, which reduces the running balance, and a daily counter that shows paid-out hours in calculation details and reports.
- Creating daily countersHow to create a daily counter and set up its sources, conditions and action events.
- Cut or transfer running balanceHow to set up automatic cutting or transfer of the running balance on payday, monthly, yearly or on a selected date.
- Counters on timelinesIn All Hours, you can choose which counters are shown on the One Day view
- Working hours counterHow to create a counter that counts planned hours minus absences for the payroll export.
- Vacation balance counterSetting up the counter that shows the remaining vacation days on a selected date.
- Last year vacation balance counterSetting up the counter that tracks the remaining vacation from last year: calendar events, source and action events.
- Absence quota counterHow to set up an accrual counter that holds an absence quota (for example special leave or sick leave) and goes down with every entry of that absence.