Every user that has manager or administrator role has option to approve or deny request entered by their employees.

On User tab open specific user and on page "Requests & Data access" there is and option to limit who this admin approves.

If there are no restrictions approver will have access to all of employess.

Approval workflow can be set by

We limit administrator or manager by inserting a single or multiple departments.

Approver will only have access to those department and anyone not it that department will not be managed or approved by this user (Janez Admin)

Approval by Tag is used when we want to assign specific users to the approver (Administrator/Manager) for approval. A tag can be created by navigating to Users -> Tags and then clicking Add tag in the upper right corner.

We create new one "Approves ADMINISTRATOR" and save.

The created tag is assigned to the user whom we want to approve based on this tag. To assign a tag to a user, go to their profile, navigate to the General tab, and use the Tags option.

There is also an option for bulk tagging of users. Select the users to whom you want to assign a specific tag and click on Actions. By selecting Manage Tags, you can assign or remove a tag for multiple users at onc

Assigning an Approver

Once we have assigned the desired tag to all relevant users, we need to designate the user who will approve them.

To do this, go to the profile of the user who will act as the approver and navigate to the “Requests & Data Access” tab. In this tab, select the option allowing the user to manage requests for tags in chosen departments.

After that, you need to specify the tag that this user will be responsible for approving. For example, if we assign the tag “Approves ADMINISTRATOR”, then Janez will approve all users with that tag.

In the previous example, we demonstrated how approval works using tags when the approver is not restricted to a specific department.

If the approver is restricted to a department, they can still approve specific users with a designated tag, but those users must belong to the department to which the approver is limited.

In this configuration, the approver is restricted to two departments: Production and Sales, meaning they will only see users within these two departments.

At the same time, they manage requests for tags within the selected department, meaning they will approve all users who have the “Approves ADMINISTRATOR” tag within the assigned departments.