To create a new user rule (schedule) and work plan in All Hours, follow these steps:

1. Creating a Time policy

• Navigate to Settings > Time policies and click the Add button in the top right corner.

• In the pop-up window, assign a name and color to the user rule. Optionally, you can add a description detailing its function.

• To simultaneously create a corresponding work plan, select the option “Create work plan with this policy added”.

• Click Save to add the new rule to the list of user rules.

2. Editing the Time policy

• After creating the rule, click on it to set specific parameters.

• If parameters are not customized, the rule will inherit system-level settings.

Key Parameters:

• Plan: Define the daily working hours (e.g., 8 hours). Working more or fewer hours will result in overtime or deficit, respectively.

• Paid Time: Set the time frame during which worked hours are considered paid. Work outside this period is marked as unpaid.

• Shift Start: Specify the time employees should start work. This affects the length of paid time.

• Required Time: Indicate periods when employees must be present. Absence during this time is recorded as a violation.

With quick setup rules are set for all days the same

3. Editing Parameters for Specific Days

• For detailed settings, click “Edit” next to each parameter.

• Change the Configuration Type from “Use system-level settings” to “Override”.

• Adjust parameters as needed and save the changes.

Detailed Description of Parameters for Setting Up User Rules in All Hours

The plan defines how many hours an employee must work per day. This is the basic parameter for tracking the fulfillment of work obligations.

• Example setting: If the daily plan is set to 8 hours and the employee works:

• 9 hours: The system records 1 hour of overtime.

• 7 hours: The system records 1 hour of deficit.

The plan is typically used to determine the weekly or monthly work quota (e.g., 40 hours per week).

Paid time specifies the period during which worked hours are considered paid. Work performed outside this period is marked as unpaid. Both paid and unpaid time are visible in reports and payroll overviews.

Parameters of paid time:

• Shift duration: Specifies the total length of paid time.

• Example: If the shift duration is 10 hours and starts at 9:00, work performed between 9:00 and 19:00 is considered paid.

• Start offset: Determines when the paid time period begins before the official start of the shift.

• Example: If an employee’s shift starts at 8:00 and the offset is set to 1 hour, the paid time begins at 7:00

• Limit: Restricts the maximum recognized amount of paid time.

• Example: If the limit is set to 8 hours, the system recognizes only the first 8 hours as paid, while additional hours are marked as unpaid. The administrator can manually adjust this if necessary.

The shift start defines the time when an employee is expected to begin work. This parameter affects the length of paid time. Incorrectly setting the shift start may result in inaccurate calculations of paid hours.

• Example: If a shift is set from 8:00 to 16:00, work performed outside this time frame will be marked as unpaid or outside working hours.

Required time defines the period when the employee must be present at the workplace. This setting is purely informational and does not directly impact the calculation of working hours.

• Impact of required time:

• If an employee is absent during the mandatory time, the system records a required time violation.

• These violations are visible in reports and can be used to monitor compliance with internal policies.

4. Creating a Work Plan (if you didn't create in it step 1. with enabling option “Create work plan with this policy added”)

• Go to Settings > Work Plans and click Add.

• Name the work plan and add the previously created user rule to it.

• A work plan can consist of one or multiple user rules.

• Save the work plan.

5. Assigning the Work Plan to Users

• Navigate to Users, select the desired user, and change the work plan with actions.

• Assign the appropriate work plan and set the start date for its application.

By following these steps, you can effectively create and manage user rules and work plans in All Hours.