Departments let you reflect your company's structure in All Hours. Use them to group users, to restrict the rights of managers and administrators, and for approving requests.
Creating departments
1. Go to Users › Departments. When your account is created, the system automatically creates a main department with your company name.
2. To add a new department, click + Add. You can also edit or remove departments.
3. To add a subdepartment, click the parent department and select + Add. This way you can create a hierarchy of departments, teams and subdepartments.
Assigning users to a department
You assign departments to users in the Users menu.
Several users at once: select the users and choose Actions › Assign to department.
A single user: open the user, go to the Time & Attendance tab, click the field under Department and select the department.
💡 To avoid overriding the user's previous department membership, set a membership start date.
Restricting a manager or administrator to departments
By default, a user with the Administration or Manager role can see the data of all employees and receives requests from all employees. If you restrict them to selected departments, they only see the data of employees in those departments and only receive their requests.
1. Open the manager's user profile and go to the Data access tab.
2. Add the departments the manager should have access to and click Save.
In the example above, Erik now only sees the data of employees in the Contractors and Screenplay Writers departments. Other users are not shown to him in any view.