In shift work, employees do not start work at the same time every day. With a work plan for shift work, All Hours selects the shift automatically based on the arrival time, so you do not need to assign a schedule for each day separately.
How it works: When an employee clocks Arrival, All Hours checks the arrival windows in the work plan and applies the time policy whose window contains the arrival time for that day.
1. A time policy for each shift
In Settings › Time Policies, create a separate time policy (schedule) for each shift, for example:
Morning shift,
Afternoon shift,
Night shift.
The procedure is described in Creating a time policy.
2. Work plan
Open Settings › Work Plans and create a new work plan, for example Shift work.
In the Time policy list, select the time policy for the first shift and click Add.
Repeat for all shifts.
3. Priorities and arrival windows
For each time policy in the work plan, set:
Priority – time policies are checked in order, from the top of the list down. Place the time policy with the earliest start time at the top.
Arrival window restriction – the time interval in which the arrival must be clocked for this time policy to apply on that day.
Day restriction – if needed, limit the time policy to selected days.
Finally, add a time policy without an arrival window at the bottom of the list. It applies when the arrival time does not fall into any window or no arrival is clocked.
Example of the work plan shown above:
arrival between 4:00 and 8:00 – Morning shift,
arrival between 8:00 and 16:00 – Afternoon shift,
arrival between 16:00 and 23:00 – Night shift,
all other cases – Morning shift (time policy without an arrival window).
Confirm the settings with Save.
Tip: Set the arrival window slightly wider than the shift start, so that it also covers employees who arrive a little earlier or later. For a shift that starts at 6:00, a window from 4:00 to 8:00 works well.
4. Assigning the work plan
Assign the saved work plan to the employees who work in shifts. From then on, All Hours automatically selects the shift each day based on their arrival time.