Authorization roles are a set of permissions that can be given to different users.

You can find these under Identity >> Authorization roles

Each user can be assigned one or more Authorization roles. It's best to assign one of the predefined roles to your users based on their role in your organization.

Predefined roles

Your account comes with 3 predefined roles:

  • Administration
  • Employee
  • Manager

Administration:

  • Has access to all settings
  • Can edit all clocking events and absences including those of other users
  • Can add events and absences for themselves for any time and without any approval from anyone else

Employee:

  • Must clock events in real-time
  • Must request absences
  • Cannot edit their time and events
  • Can only see their own data, not everyone else

Manager

  • Can approve / reject absence requests of employees in assigned Org. Units
  • Can see and edit clocking events of employees in assigned Org. Units
  • Must request absences for themselves and cannot edit their own data

Note: any user with the Administration or Manager role will receive absence requests from all other employees unless they are assigned a particular organizational unit.

Learn how to assign organizational units to managers so they can access and manage only certain people >>

Creating new roles:

The existing roles can be modified or copied so new roles can be created based on them:

This should save you a lot of time as you can only make small changes instead of setting everything from scratch.

The most obvious example is copying the Employee role and creating a similar role for Employees with Geofencing or other special rights such as Adding of clocking events for any time manually.

Employees with such permissions can easily be assigned a new role you create.

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