All Hours can automatically send reports in PDF format to users' email addresses on a regular schedule. You can send 10 messages per month free of charge; additional messages can be purchased in Settings › Billing.
The settings are in Settings › Automation › Report Automation. There are two options: a predefined first arrival and last departure report, or your own task.
First arrival and last departure report
Click Schedule FALD report to create a monthly task that sends all employees a report on their first arrival and last departure for the previous month.
Employees receive the report in PDF format:
New task
Click Add scheduled report (or + Add) and fill in:
Name – the task name, for example Report for managers.
Report type:
Individual report – each selected user receives a report with their own data,
Group report – the data of the selected users is combined in one report sent to the selected recipient,
Vacation report – sent after an annual leave request is approved.
Users – whose data is included in the report: all users, a department, a tag or an individual user.
Recipient – who receives the report with the data of the selected users.
Report – which saved report is sent and for which period, for example Current week or Last month. You can change the content and layout of the report in the Reports view.
Repeat – recurrence (weekly, bi-weekly or monthly), start date and time zone.
Report copy – optionally, an email address that receives a copy of the report in PDF format.
Save the task with Save.
Managing tasks
Several tasks can be active at the same time. The list shows the status, report type, recipients and recurrence of each task, together with the date of the next run.
To check whether a report was sent, open Reports › Events Log and select the Report Automation tab.
