The One Person view shows the working time records of one employee for a selected period, usually a month. For each day you can see the events on the timeline and the daily and running balance, and the right-hand column shows a summary of the calculation for the whole period.
Path: Timelines › One Person. Employees see the same overview of their own hours in Timelines › My time.
1. Selecting the employee and period
Employee – in the drop-down list at the top left, select the employee whose records you want to view. Only employees you have permissions for are listed.
Period – select a predefined period (for example the previous month) or a custom period. Use the arrows to move to the previous or next period.
2. Events in the monthly view
Each row represents one day. The horizontal axis shows the hours from 0 to 24, and events are shown as coloured bars at the time they took place. The circles at the start and end of a bar mark clockings, for example clock-in and clock-out.
Bar colours (default display):
blue – paid presence, for example work on site, working from home or a business trip,
green – paid absence, for example vacation, sick leave or a public holiday,
yellow – unpaid presence, i.e. work outside paid time,
purple – missing required presence, for example arriving late or leaving early during required time.
Day markers:
light blue background – a day off, for example Saturday or Sunday,
green background with a star – a public holiday,
icon next to the date – the type of absence on that day, for example sick leave.
Instead of the default colours, you can switch on a detailed display in which each category has its own colour (for example working from home, training, sick leave): Set custom colors for events or categories.
3. Daily and running balance
The last two columns show:
Daily – the difference between paid time and the plan for that day. A positive value means overtime, a negative value (shown in red) means missing hours.
Running – the hour balance at the end of the day, including the balance carried over from previous periods.
You can show up to four additional counter columns on the timeline, for example the vacation balance: How to set up custom counters on Timelines.
To view and edit the details of a single day (clockings, adjustments, violations and exceptions), open Timelines › Employee day.
4. Calculation summary
The right-hand column shows a summary for the whole selected period:
Plan – the number of hours the employee has to work in the period (usually 40 hours per week for full-time work).
Balance – the difference between paid time and the plan. A positive value means overtime, a negative value means missing hours.
Paid presence – recorded presence, for example physical presence or working from home.
Paid absence – paid absences such as vacation, sick leave, public holidays and paid lunch breaks.
Missing required presence – how much time the employee was missing during required time.
Unpaid presence – hours worked outside paid time. These hours are not included in the balance.
Paid presence and paid absence together make up the paid time (the value in the circle). In the example above, the plan is 160:00, paid time is 180:44 (150:52 + 29:52) and the balance is +20:44.
In the newer layout, the summary is divided into the sections Balance, Paid time, Violations and Categories. The Categories section breaks the time down further by category, for example physical presence, unpaid time and sick leave.
What counts as paid time and required presence is defined in the time rules: How to configure Paid Time rule?, How to configure the Required time rule?.