Welcome to the All Hours web app!
The instructions below will guide you through the basic functionality of the All Hours app. If your account does not offer certain features, talk to your administrator.
1. Joining your company account
For your first login in All Hours, the administrator must add you to your company account and send you an email so you can set up your password via a link in the message. Once you've managed to set a password login via https://login.spica.com/Account/Login.
* If the link has expired before you have managed to set your password, ask your administrator to resend it to you.
* Please, do not sign up on your own (without the invitation email) because this will create a new account, which will not be connected to your company.
2. Clocking working time and absences
When you enter the application, you will be taken to the Home view, where you will find the clocking buttons.
WEB REGISTRATION
Clicking on any of the buttons immediately records a real-time event according to time in the top right corner above the buttons. This type of clocking is called "Online Registration". A working day must be started by selecting a button and ended by selecting a button.
FORGOTTEN REGISTRATION
You can also enter clockings at a later date and time. This can be done by clicking on the Add clocking on the home page.
Clicking on the button Add clocking will open a window in which you can select the event you want to enter and the entry time and date. You can also add comment if you wish to, for example: I forgot to clock in in the morning, please approve my clocking.
Add Absence
The same applies to Add absence button (sick leave, annual leave, business trip, maternity leave, etc.). In this window on the homepage, you can also check the status of your remaining days of annual leave.
All manually entered clockings (via the Add clocking/Add absence buttons) are sent to the administrator for approval. Until the administrator confirms or rejects the entered event or absence it is in pending status and is not yet recorded in the data.
3. Timelines
By clicking on Timelines, you can review the records of individual days and manually add forgotten or pre-scheduled events (e.g., planned leave).
In the timeline, you can see how the event was recorded (web registration, mobile registration, or registration terminal).
My Day: displays the daily balance (plus or minus hours on a specific day) as well as the running balance (total overtime or deficits over a longer period).
My Time: provides a monthly overview, showing planned hours, paid attendance (clock-ins and clock-outs), and paid absences (leave, sick leave, etc.).
4. Calendars
Calendars: offers a yearly overview. By selecting Prevalent Category in the top-left corner, you can filter the display by specific types of events.