Use surplus hours is an absence with which an employee uses extra hours from their current balance. An administrator can add it on the timelines, or employees can submit it themselves with the Add absence button on the Home page if this is enabled.
Adding surplus hours
In the Add absence window, select Use surplus hours (1). If the employee uses only part of the day, clear All day (2) and enter the start and end time. Click Ok (3).
Example: the employee used 4 hours from 8:00 to 12:00 and then worked for 4 hours. The used hours are deducted from the current balance.
Letting employees submit surplus hours themselves
Whether employees can submit this absence themselves is set in the absence settings. Go to Settings (1) > Event Definitions (2) > Absences and select Use surplus hours. Under Access Level, select Everyone and click Save.
Showing used hours on reports
You can show how many hours employees have used on your reports. In the report designer, search for the Use surplus hours column, select it and click Apply.
