You can remove a user who no longer works for the company from the Users list by archiving or deleting them. Deleting a user also deletes their entire history, so we recommend archiving, which keeps the user's data.

💡 Archived users are still included in monthly or yearly subscription billing.

You can archive a user in one of two ways:

1. In the user list, select the user and click the Archive users.

2. Open the user profile, click the Actions menu in the top right corner and select Archive.

When you select Archive, the archiving window opens:

Important: Archiving cannot be undone. An archived user can no longer sign in or clock in, but their past data remains available. If you want to track the user's attendance again, add them as a new user.

If you leave Show on Time & Attendance views selected when archiving, the user continues to appear on Time & Attendance views such as timelines, calendars, reports and exports.

You can change this setting at any time:

1. In Users, set the Show filter to Archived. All archived users are displayed.

2. Open the user and, on the Time & Attendance tab, select or clear Show on Time & Attendance views.

3. Click Save.

When the option is selected, the user appears on all Time & Attendance views and in exports in the same way as active users. When it is cleared, the user no longer appears on timelines, calendars or reports.

Deleting a user removes the user and their entire history. Deleted users are no longer active and are not included in monthly or yearly subscription billing.

Important: Deletion is permanent and cannot be undone. If you want to keep the user's data, archive the user instead.

Deleting a single user

1. Open the user and select Actions › Delete in the top right corner.

2. Confirm the deletion with Delete user and their past records.

Deleting several users at once

1. In the user list, select the users you want to delete and choose Actions › Delete users.

2. Confirm the deletion with Permanently delete.