Identifiers are cards or chips used to clock working time at the time clock. First, an identifier must be added to All Hours and then linked to the user so that All Hours knows whom to record the clocked events.
Adding a new identifier
1. If you go to the Users tab, in the Identifiers column you will be able to see which identifier belongs to which employee. If the column is empty, it means that the user does not have an identifier assigned to him/her and therefore cannot register via the terminal.
2. If you would like to add a new identifier, you must first add it on the Identifiers tab.
Click + Add identifier at the top right. Here you can enter your identifier number and Save it.
💡 The identifier number is obtained by placing the card or chip on the time terminal where the number of identifier will be displayed.
3. A newly added identifier has no owner and needs to be assigned to a specific person.
To do this, go to the Users tab and click on the user to whom you want to add an identifier.
Select the Time and Attendance tab and click on the Identifiers box below.
Select the identifier that you entered and click save.
If you place the identifier on the time clock, the name of the user to whom you have assigned this identifier will be displayed and clocking would be recorded.
Assignment of an identifier from one user to another
To transfer an identifier between users, first remove it from the current holder.
Select the user from whom the identifier should be removed, open the Time and Attendance tab, and delete the identifier in the field below. Once deleted, the identifier is returned to the pool of free identifiers.
Next, select the user to whom the identifier should be assigned, and assign it in the same field.