Employees can clock in with the mobile app if this is enabled in their authorization roles. Clocking can be allowed at any location or restricted to a specific location or the area around a beacon. You define a company location in All Hours by adding a geolocation to a clocking point.
Adding a geolocation
1. Go to Settings › Clocking points.
2. Create a new clocking point or open an existing one.
3. Select Add › Add Geo location.
4. Enter the Name, Radius, Latitude and Longitude. You can also search for the location by address, move the marker on the map and adjust the radius.
5. Click Save. When an employee clocks in, the mobile app then detects whether they are at this location.
Several geolocations on one clocking point
One clocking point can contain several geolocations and devices (time clocks, beacons), which lets you cover a wider area, for example the company headquarters.
For the most accurate reports, we recommend adding one geolocation per clocking point and giving it the same name as the clocking point.
Restricting clocking to a location
You can restrict clocking to a specific location or the area around a beacon with the Geofencing option in authorization roles. Employees can then clock in only when the mobile app detects that they are at an approved location.
Learn more: How to set up geofencing.
Restricting a user to selected clocking points
By default, users can clock in with a mobile device at all clocking points. You can restrict an individual user to selected clocking points only:
Go to Users (1) › Users (2) and select the user.
Open the Data access tab (3).
In the Mobile clocking restrictions section (4), select the clocking points at which the user can clock in.
Click Save (5).
The user will be able to clock in with a mobile device only when their location matches one of the selected clocking points. If the field is left empty, they can clock in at all clocking points.
💡 The restriction works only if the user has an authorization role with geofencing enabled.
Viewing the clocking point of a clocking
1. Go to Timelines › Employee day.
2. Click the icon next to the clocking. The following details are displayed:
the clocking point or field clocking,
the origin (mobile app, web app or time clock),
the exact time of the clocking.
Example: the user clocked in at the clocking point Špica HQ.
If the user clocked in outside the clocking points, click Show on map to see where they clocked in. With geofencing enabled, clocking outside the clocking points is not possible.
